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MUSIC BUSINESS ARTICLES
Marketing your Event & Venue by Billy Tweedie Whether you are new to promotions or are well established, this guide should make for useful reading and help you in attracting recognition for your events and/or your venue. Why do any publicity and Marketing ? Profile Building Raising Audience Awareness of the event and the venue Developing and expanding your audience Attracting Media Exposure Creating a buzz around the venue or event Putting yourself in the public eye - and keeping the venue there! Marketing basics The 4 P's: Product Price Place Promotion Ask yourself what are your strengths and weaknesses in each of the four key areas....You might like to add a 5th "P" to your list - Punters! (For those here in America who have no clue as to what Punters are....ie: persons who pay with $$$!) Key stages in developing a Promotional Strategy 1. Identify your audience and your marketplace Who are the customers you want to target? What age are they? What are their interests? Where do they go? What magazines do they read? What does your audience want from going to a gig, club night or venue? What type of promotion will reach them and how? Who are your main competitors? When do they hold gigs and special events? What type of audience do they target? What are their strengths and weaknesses? Point to Remember - KNOW YOUR AUDIENCE - KNOW YOUR MARKETPLACE 2. Identify your unique selling points. What is unique about your venue or event? (e.g. The only Blues venue in Pittsburgh / the only venue with a late license / Pittsburgh's premier touring venue) How can you capitalise on your unique selling points? (e.g. by advertising, publicity or word of mouth). Point to Remember - SELL YOUR UNIQUENESS TO AUDIENCES 3. Be aware of your strengths and weaknesses. What are your venue's strengths? (e.g. excellent club night, busy bar, lively atmosphere) What are the venue's weaknesses? (e.g. poor venue design, no bar). How can you remedy these problems? Point to Remember - Know YOUR STRENGTHS - RECTIFY YOUR WEAKNESSES. 4. Developing a Marketing and Promotional Strategy Key areas: Press & Media Develop a list of media contacts Send our regular press releases (and follow up with phone calls if appropriate) Send out press material well in advance of your event. Publicity Organise posters, flyers and other promotional material (wall calendars of gig dates, leaflets, etc.) Liaise with the performers (or their management or agents) and encourage them to provide publicity material to compliment your own. But don't leave it all to them. Promotions Plan special promotional incentives from time to time, e.g. cheap drinks, freebies and promotional goods. Invite guests from the music industry (record labels, A & R etc.) and put them on the guest list. Invite journalists to review your gig. Make every gig "special". Think about the overall atmosphere, lighting, sound and the "buzz" in the venue. Distribution Make sure publicity material is distributed well in advance and to a wide range of sites: shops, pubs, colleges, venues etc. 5. Review your gigs and events Were ticket sales higher / lower than expected? Why? Was the publicity adequate? Was it poorly targeted? What could have been improved? Other Questions to consider: What is the budget for marketing? What low cost / free publicity channels are available? Is the venue well signposted? Is it easy to find from street level? Does the venue always leave publicity to the last minute? If so, take action NOW to rectify this! Does the venue convey the right image? Does the name of the venue (e.g. "Arts Center") put off potential punters? Are your gigs or events offering good value for money? Do you offer concessions for the unwaged, for students or other groups you want to attract? Does the venue have a corporate image on its publicity material? Would this help improve your profile with audiences? Poster Design An eye-catching and visually striking poster can sometimes make the difference between an empty venue and a full house! But what are the principles of a good poster design? Key Design Principles Think carefully about what information will sell the event. For a well known national or regional band or DJ their name should attract the attention, so make this prominent on the design. For an unknown or relatively little known band/DJ, the flavour of the event should be more apparent from the design and should be helped by a descriptive tag-line (e.g. "mad pop extravaganza", "heavy metal mayhem", happy hardcore all-nighter"). Any use of imagery should compliment the information and not obscure anything important. Try and get the artist to supply as much information as possible (e.g. logos, photographs etc.) and use images that your target audience will respond to. Color and Format: Also worth considering is the suitability of color. Whilst your budget may not stretch to full color printing, clever use of 1 or 2 colors can be just as affective (remembering that the white paper, or another color of paper, can be useful as a color.) If your budget can only stretch to photocopying, consider using colored paper to make your image stand out, and put several copies of your design on the one large sheet (photocopying multiple images on large format paper works out cheaper than individually copied sheets). The format is important in terms of what you are publicising and how you want it publicised. Obviously, for one-off events, the image publicity needs to be as large as possible, though if its too big you might have trouble finding suitable display spaces. If you are considering flyposting your publicity, very big posters may soon be covered up others. If the intention of the publicity is to make people familiar with the name of a night (e.g, the Pittsburgh Arena's Saturday night), or a band name (e.g. 2009) stickers can be very effective, discrete to use and relatively cheap to produce. Options Do it yourself. With only a mere inkling for design, a typewriter and a photocopier, effective low budget publicity can be produced. Even with a fairly basic wordprocessor or graphics software, professional looking designs can be produced. Use a professional designer. This is obviously going to cost you, however prices are usually based on producing the finished product (i.e. design, setting, repro, printing, folding or cutting and delivery). Bear in mind that the more you order, the cheaper the cost per item becomes. Consequently, the difference between, for example, 1000 and 3000 two color flyers might only be $30,or less! Encourage the bands to provide their own publicity designs. While this can save you a job, musicians can be notoriously unreliable, so if you know what you're doing, it may be better to agree on a design with the band and then get on with it yourself. Getting the message Across Don't forget to include the basic information on the gig or event. It may seem obvious, but its worth checking your copy. Distribution of Posters Make a list of distribution drop-off points. These should include :- other Venues and Pubs, Colleges and Universities, Shops (fashion, records, fast food, launderettes, music and book shops), Coffee shops and Cafes, Arts Centers and Libraries,Youth Centers and Community Buildings, Information Stands and Public Display Boards, Recording Studios and Rehearsal Rooms Some final points Try to avoid gig clashes with other events on the same date (or even major events within a few days of yours). Be Imaginative. Think about where your audience hangs out and where they will see your publicity. Also consider Flyering outside other gigs and at your own events in advance of your gig. Avoid Flyposting. It could cost you an arm and a leg - it's not worth it. Most local Councils take a hard line.... Don't forget to check its OK to stick up posters. Some Universities require you to get permission first, and if your poster doesn't have the official stamp, it won't last long. Check your posters haven't been removed or covered over after a few days.. Replace them if they've been swiped............... written by Billy Tweedie ©2001